ChatGPT prompt template for a grant proposal

I need a grant proposal for [FUNDER NAME]’s [GRANT PROGRAM]. Draft it only from the information below; do not invent statistics, partnerships, participant stories, outcomes, quotes, or budget figures.

Organization and program: [ORGANIZATION AND PROJECT DETAILS]
Funder fit and requirements: [FUNDER GUIDELINES AND PRIORITIES]
Evidence and intended results: [EVIDENCE, OUTCOMES, AND EVALUATION PLAN]
Funding request and budget: [REQUEST AMOUNT AND BUDGET NOTES]
Required format and deadline: [APPLICATION FORMAT AND DEADLINE]

Produce a proposal of [TARGET WORD COUNT] words, organized as:

1. Project title and one-sentence request.
2. Executive summary that names the population, need, intervention, amount requested, and measurable result.
3. Need statement that distinguishes documented local evidence from broader context.
4. Program design: activities, delivery timeline, responsible roles, participant reach, and safeguards or access considerations.
5. Fit with the funder’s stated priorities, using specific connections rather than repeating its language.
6. Outcomes and evaluation: outputs, short-term outcomes, measures, collection timing, and who reviews results.
7. Budget narrative that explains why each major cost is necessary and identifies confirmed versus pending funding.
8. Closing paragraph with the concrete next step requested, such as an invitation to discuss fit or submit supporting documents.

Use a credible, plain grant-writing voice. Preserve required headings or character limits from the guidelines. Before answering, check that every claimed result has support in my inputs and flag any missing eligibility requirement, metric, budget total, attachment, or approval that I must resolve. Ask up to 3 clarifying questions only if a required input is missing.

Write a [WORD LIMIT]-word letter of inquiry to [FUNDER] about [PROJECT]. Use only these verified facts: [PROGRAM FACTS AND EVIDENCE]. Align the request with these published priorities: [FUNDER PRIORITIES]. Include a one-sentence request for [AMOUNT], the people served, the intervention, two measurable results, and the total project cost if provided. End by requesting permission to submit a full proposal or schedule a fit conversation. Do not invent outcomes, funding, or endorsements. Check that the letter answers every stated inquiry requirement; flag missing evidence or eligibility details before the draft.

Create a grant budget narrative for [PROJECT] using this line-item budget: [BUDGET]. Explain the purpose, calculation basis, and timing for each material cost category, and state how it supports [PROJECT ACTIVITIES AND OUTCOMES]. Include confirmed, requested, and pending revenue only where my notes identify it: [FUNDING STATUS]. Produce short labeled paragraphs in the funder’s required format: [FORMAT RULES]. Do not calculate or claim costs not supplied. Before answering, check that categories and totals match my budget and flag any unexplained cost, restricted expense, or mismatch.

Draft a concise follow-up email to [FUNDER CONTACT] after our proposal for [PROJECT] was declined. Our relationship and relevant context are: [CONTEXT]. Thank them for the review, acknowledge the decision without arguing it, and ask 2 or 3 focused questions about fit, competitiveness, timing, or changes needed for a future application. Mention this concrete next opportunity only if it is appropriate: [FUTURE OPPORTUNITY]. Keep it under [WORD LIMIT] words and do not imply a commitment from the funder. Check that every question can be answered by the recipient and that the email contains no unsupported claim.