Help me prepare a factual, neutral draft of an incident report from verified notes. This is documentation assistance only: do not decide probable cause, legal conclusions, charges, fault, credibility, or use of force policy compliance. Do not invent facts, quotes, observations, times, names, evidence, or actions. Agency format or required fields: [AGENCY FORMAT] Incident type and report purpose: [INCIDENT TYPE] Verified notes, dispatch information, and officer observations: [VERIFIED FACTS] Known people, property, evidence, and identifying information: [ENTITIES AND EVIDENCE]
Required follow-up, supervisors, or deadlines: [FOLLOW-UP REQUIREMENTS]
Produce a draft with these sections, adapting labels to the agency format: incident header; date, time, and location; reporting person and involved parties; chronological narrative; officer actions; evidence or property; witnesses and statements; notifications; and pending follow-up. Separate direct observations from information reported by another person. Attribute every statement to its source, use exact quoted language only when supplied, and preserve uncertainty with phrases such as “reported,” “stated,” or “appeared” where appropriate.
After the narrative, provide an action checklist with owner, action, and deadline or status for each item. Include evidence handling, body-worn camera or digital-media references, witness contact attempts, and supervisor notification only when supported by my notes or required format.
Use plain chronological language, active voice, and precise times when given. Do not include diagnoses, unsupported motive, inflammatory descriptions, or conclusions beyond the facts.
Before answering, self-check that each factual statement is traceable to my inputs and flag any missing element needed for a complete report. Ask up to 3 clarifying questions only if a required input is missing. End with a short reminder to compare the draft against current agency policy, applicable law, and supervisory review requirements.Fill in
| Placeholder | What to enter | Example |
|---|---|---|
| [AGENCY FORMAT] | Paste required report headings, field names, style rules, or say that no agency template is available. | Agency narrative format: header, arrival, investigation, disposition, evidence, supplements; use 24-hour time. |
| [INCIDENT TYPE] | State the incident category and the purpose of the report. | Theft report for a bicycle taken from an apartment building lobby. |
| [VERIFIED FACTS] | Paste time-ordered notes, dispatch details, observations, and attributed statements that have been verified. | Dispatch at 18:42 on 14 May. Complainant Jordan Lee said their locked blue Trek bicycle was last seen at 07:30. Officer arrived 18:56 and viewed lobby camera footage from 12:11 showing an unknown person leaving with a bicycle. |
| [ENTITIES AND EVIDENCE] | List the people, vehicles, property, evidence, media, and identifiers known from the incident. | Jordan Lee, DOB on file; blue Trek FX 2, serial TWX43198; one lobby-camera clip supplied by building manager Priya Shah. |
| [FOLLOW-UP REQUIREMENTS] | List required notifications, records requests, evidence steps, assigned owners, and deadlines. | Enter bicycle serial in property system; request camera export; notify property-crimes unit if a suspect is identified. |
How to use
- Remove sensitive personal data that is not needed for the drafting task and paste only verified notes.
- Specify the agency’s required headings and time convention before generating a narrative.
- Trace each sentence in the draft back to a note, then correct omissions and remove any wording that implies an unsupported conclusion.
- Follow up with: "Convert the pending items into a supplement checklist, preserving owners, dates, and the distinction between confirmed and unconfirmed information."
Variations
Witness statement
Use this to turn an interview record into a clearly attributed statement summary.
Turn these interview notes into a neutral witness-statement summary: [INTERVIEW NOTES]. Identify the witness as [WITNESS IDENTIFIER] and the incident as [INCIDENT]. Preserve the order of events, distinguish direct observations from what the witness heard from others, and quote only exact wording supplied. List unanswered questions and referenced evidence separately. Do not assess truthfulness, infer motives, or add details. Before answering, flag statements with no time, location, or source attribution.
Evidence follow-up
Use this after the initial report to document outstanding evidence actions.
Create a follow-up evidence plan for [INCIDENT] using these known items: [EVIDENCE LIST] and these agency requirements: [POLICY REQUIREMENTS]. Output a table with item, current status, chain-of-custody or preservation concern, assigned owner, next action, and deadline. Include only actions supported by the inputs; label unknown ownership or deadlines as unresolved. Do not make legal conclusions. Check that digital evidence has a preservation step where applicable and flag missing identifiers.
Supervisor review
Use this to find factual gaps before submitting a draft for internal review.
Review this incident-report draft against the supplied notes and required fields: [DRAFT], [SOURCE NOTES], [REQUIRED FIELDS]. Return a gap list grouped as missing fact, unsupported statement, unclear attribution, chronology issue, and required follow-up. Cite the exact sentence or heading for each issue and propose neutral replacement wording only when the notes support it. Do not rewrite facts or assess legal sufficiency. Check for inconsistent times, names, locations, and evidence identifiers.
Tips
- Keep an unedited source-note record separate from the generated narrative so every sentence can be traced and corrected.
- Attribute information precisely: an officer’s observation, a dispatch entry, a witness statement, and video footage are different sources.
- Use exact times, identifiers, and evidence references consistently; small discrepancies can create avoidable follow-up work.
- Follow agency policy for retention, disclosure, body-camera, records, and supervisory review; a general AI prompt cannot determine those requirements.
FAQ
Can AI determine charges or probable cause from my report?
No. Those decisions require applicable law, agency policy, training, and authorized human judgment. Use AI only to organize the facts you provide.
Can I paste names and case details into an AI tool?
Follow your agency’s security, CJIS, records, and approved-tool rules first. Redact or avoid protected information when required.
Why does the prompt separate observation from reported information?
Clear source attribution preserves what was directly observed versus what someone else said, which makes the narrative more accurate and easier to review.