Write a thank you note to [RECIPIENT] for [WHAT THEY DID OR GAVE]. The context is [OCCASION AND RELATIONSHIP], and the tone should be [TONE]. Include this genuine detail or memory: [SPECIFIC DETAIL]. If relevant, make this next step or invitation clear but low-pressure: [OPTIONAL NEXT STEP]. Do not invent feelings, events, or details I have not supplied. Produce: 1. One polished note of 75–130 words, suitable for a card or email. 2. A shorter 35–55 word version for a small card.
3. Three subject lines only if this is an email. Writing requirements: - Open with direct thanks in the first sentence; do not begin with a generic greeting. - Name the gift, action, or time they gave, then explain its personal impact through the supplied detail. - Match formality to the relationship. For a wedding gift, thank them for attending or celebrating only if I said they did. - Keep any ask separate from the thank-you itself and phrase it as an invitation, not an obligation. - Avoid inflated praise, clichés such as “you shouldn’t have,” and claims about how much something cost. Before answering, check that every factual reference comes from my inputs and that the note contains both a concrete thank-you and a recipient-specific detail. Ask up to 3 clarifying questions only if a required input is missing.
Fill in
| Placeholder | What to enter | Example |
|---|---|---|
| [RECIPIENT] | Enter the recipient’s name and, if useful, how you know them. | Priya and Daniel, my neighbors |
| [WHAT THEY DID OR GAVE] | Enter the gift, favor, introduction, advice, interview, or other help to thank them for. | the walnut serving board and cookbook they gave us for our wedding |
| [OCCASION AND RELATIONSHIP] | Enter why you are writing and the relationship context that determines formality. | a wedding thank-you card to neighbors we have known for two years |
| [TONE] | Enter a tone such as warm and casual, heartfelt, formal, or brief and professional. | warm, neighborly, and not overly sentimental |
| [SPECIFIC DETAIL] | Enter one true detail, memory, or intended use that makes the note personal. | We used the board for our first Sunday dinner after the wedding and thought of them. |
| [OPTIONAL NEXT STEP] | Enter an optional invitation, update, or follow-up request, or write None. | Invite them over for drinks once we are settled after the move. |
How to use
- Replace every bracketed item with facts you can stand behind, especially the specific detail.
- Paste the prompt into ChatGPT, Claude, or Gemini and choose the version that fits the card or email space.
- Check that the note thanks the person for the actual gift or help, rather than praising them in general.
- Follow up with: “Make the card version 15 words shorter while keeping the serving-board detail.”
Variations
Wedding batch
Use this when several wedding thank-you notes need consistent warmth without becoming identical.
Write distinct wedding thank-you notes for the people in [GIFT LIST]. Each entry includes a name, gift, relationship, and any true detail. Write 55–75 words per person in [TONE]. Thank each person for the specific gift, mention a supplied detail or intended use, and vary sentence openings across the batch. Do not imply attendance unless listed. Return a numbered list with one note per recipient. Before answering, flag entries missing a gift or personal detail; do not invent either.
Interview thank-you
Use this after an interview when you want to reinforce fit without sending a second cover letter.
Draft a 120-word thank-you email to [INTERVIEWER] after my interview for [ROLE] at [COMPANY]. Refer to [SPECIFIC CONVERSATION POINT] and connect it to one true qualification: [RELEVANT EXPERIENCE]. Restate my interest without repeating my full background, and close with [NEXT STEP OR AVAILABILITY]. Provide a subject line and email body. Do not claim an outcome or invent details. Check that the email has one concrete conversation reference and no more than one paragraph about me.
Donor thank-you
Use this for a personal acknowledgement of a donation or volunteer contribution.
Write a donor thank-you message to [DONOR NAME] for [CONTRIBUTION] supporting [PROGRAM OR CAUSE]. Use [TONE] and include this verified impact information: [APPROVED IMPACT DETAIL]. The note should be 90–120 words, personal but not presumptuous, and should not make tax, legal, or financial claims. End with [OPTIONAL INVITATION]. Return a subject line if email is specified. Check that every impact statement is supported by the approved detail and that no donation amount is repeated unless supplied.
Tips
- For a gift, mention how you will use it or a moment it brought about; “thank you for the thoughtful gift” alone is interchangeable.
- For a professional note, reference one topic from the meeting and one relevant qualification, then stop before it turns into a sales pitch.
- When writing wedding notes in batches, keep a fact list beside each recipient so gifts, names, and attendance are never mixed up.
- A follow-up invitation belongs in the closing sentence, after the thanks has already landed.
FAQ
Can AI write wedding thank-you notes for a whole guest list?
Yes, if you supply a row of facts for each person. Generate in small batches and verify names, gifts, and attendance carefully.
How long should a thank-you card be?
Most cards work well at 40–80 words. Email notes can be slightly longer when you need to reference an interview or introduction.
Should I include an ask in a thank-you note?
Only when it naturally follows the occasion. Keep it optional and separate from the expression of thanks.