How it works

Enter the offer details: candidate name, title, manager, start date, pay and pay frequency, benefits, location, and the deadline to accept.
Pick the employment type (full-time, part-time, internship or contractor) and a warm or formal tone. Click Write the offer letter.
Add your company's legal language where the placeholder block is, have HR or legal review it, and send it with your e-signature tool.

Examples

Sample results for the inputs shown, so you can see the format and quality before you try it.

Example 1: input

Offer details: Candidate: Priya Shah. Title: Senior Product Designer. Reports to: Maya Chen, Head of Design. Start: November 3, 2026. Salary $145,000 per year, paid biweekly. Benefits: medical, dental, 401(k) with 4% match, 20 days PTO. Remote (US). Offer expires October 20. Signed by Dana Ruiz, CEO. Company: Ledgerly. The whole panel loved her portfolio review.

Employment type: Full-time employee

Tone: Warm

Example 1: output

Ledgerly [Date] Dear Priya, We're delighted to offer you the position of Senior Product Designer at Ledgerly, on Maya Chen's design team. The whole panel loved your portfolio review, and we're excited about what you'll build here. Here are the details of the offer: Position: Senior Product Designer Reports to: Maya Chen, Head of Design Start date: November 3, 2026 Location: Remote (United States) Employment type: Full-time Compensation: $145,000 per year, paid biweekly Benefits: Medical and dental coverage, a 401(k) with a 4% company match, and 20 days of paid time off per year [Company-specific terms to add with your HR or legal adviser: for example employment classification, at-will or contract language, background check or other contingencies, confidentiality and IP agreements] To accept, please sign and return this letter by October 20. If you have any questions about the offer, Maya or I are happy to talk. We hope you'll join us, Priya. Warm regards, Dana Ruiz CEO, Ledgerly Accepted by: ____________________ Date: __________ Before sending: have HR or legal review the terms, since employment rules vary by location.

Example 2: input

Offer details: Candidate: Leo Martins. Summer intern, Data Analytics. June 8 to August 14. $28/hour, 40 hours/week. Chicago office, hybrid 3 days in office. Manager: Aisha Khan. Respond within one week.

Employment type: Internship

Tone: Formal

Example 2: output

[Company letterhead or name] [Date] Dear Leo, We are pleased to offer you a summer internship in Data Analytics. Position: Data Analytics Intern Reports to: Aisha Khan Dates: June 8 to August 14 Location: Chicago office, hybrid (3 days per week in the office) Employment type: Internship, 40 hours per week Compensation: $28 per hour Benefits: [benefits, if any] [Company-specific terms to add with your HR or legal adviser: for example employment classification, at-will or contract language, background check or other contingencies, confidentiality and IP agreements] Please confirm your acceptance by signing and returning this letter within one week of the date above. For questions, contact [Name] at [email]. Sincerely, [Name] [Title] Accepted by: ____________________ Date: __________ Before sending: have HR or legal review the terms, since employment rules vary by location.

Example 3: input

Offer details: Contractor: Sam Okafor. Scope: write 6 customer case studies for our website. $600 per case study. Term: October 1 to December 15. Invoices monthly, net 30. Point of contact: Jen Park, Content Lead.

Employment type: Contractor (engagement letter)

Tone: Warm

Example 3: output

[Company letterhead or name] [Date] Dear Sam, We'd like to engage you as a contractor to write customer case studies for our website. We're glad to be working with you. Scope: Six customer case studies for our website Rate: $600 per case study Term: October 1 to December 15 Invoicing: Monthly, with payment due net 30 Point of contact: Jen Park, Content Lead [Company-specific terms to add with your HR or legal adviser: for example contractor classification, confidentiality, ownership of the work, and termination terms] To confirm, please sign and return this letter by [date]. Jen will reach out to set up the first interview. Best regards, [Name] [Title] Accepted by: ____________________ Date: __________ Before sending: have HR or legal review the terms, since employment rules vary by location.

Tips for better results

Give pay exactly as it should appear: amount, period and frequency. "$145,000 per year, paid biweekly" leaves nothing to interpret.
Add one real reason you want this person. "The panel loved your portfolio review" makes an offer feel personal; the generator won't invent one.
Set a response deadline. A week is common and keeps your other candidates warm.
Keep legal terms in your own template. The generator leaves a clear block for them rather than writing clauses that may not fit your location.

FAQ

Is this offer letter generator free?

Yes. Enter your email once to use it (you'll also get Something Big, our free weekly AI newsletter, and you can unsubscribe anytime). There's no account and no credit card.

Does it include legal language like at-will employment?

No. Employment law varies by country and state, so it leaves a clearly marked block for your company's legal terms and reminds you to have HR or legal review the letter.

What should a job offer letter include?

The position, manager, start date, location, employment type, pay with period and frequency, benefits, any contingencies, how and by when to accept, and a signature line. The generator lays these out as a clear list.

Can it write a contractor engagement letter?

Yes. Choose Contractor and it writes an engagement letter with scope, rate, term and invoicing, without employee benefits language.

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