Write a tailored cover letter for the [ROLE AND COMPANY] described in [JOB DESCRIPTION]. Base it only on my real background: [MY EXPERIENCE AND ACHIEVEMENTS]. Match this application context and voice: [APPLICATION CONTEXT AND TONE]. Address it to [HIRING MANAGER OR SALUTATION]. First, identify the 3-4 most important requirements in the job description, separating must-have responsibilities from preferred qualifications and generic company language. Select two achievements from my background that directly prove two of the highest-priority requirements. Use a third, shorter example only if it adds a distinct capability. Do not repeat my resume chronologically or claim I have a skill, title, metric, credential, or industry experience that is not in my notes. Produce a 300-375 word letter with four paragraphs: 1. Opening: name the role, state a focused reason for applying, and make one credible connection to the company or role. 2. First evidence paragraph: connect one concrete achievement to a central job requirement using situation, action, and result in 2-3 sentences. 3. Second evidence paragraph: connect a different achievement to another requirement and explain how that experience would transfer to this role. 4. Close: summarize the fit, express interest in discussing the role, and use the requested salutation. Use direct professional language. Avoid empty praise, career autobiography, lists of soft skills, and phrases such as “I am the perfect candidate.” If the job description requires a qualification I do not have, acknowledge the gap only when necessary and emphasize an honest adjacent strength rather than pretending it is met. Before answering, check that each achievement is supported by my notes and that the letter addresses at least two specific requirements without restating resume bullets. Ask up to 3 clarifying questions only if a required input is missing.
Fill in
| Placeholder | What to enter | Example |
|---|---|---|
| [ROLE AND COMPANY] | Enter the exact job title and company name. | Customer Success Manager at LumenDesk |
| [JOB DESCRIPTION] | Paste the complete job description or the responsibilities and qualifications section. | Own a portfolio of B2B SaaS customers, lead renewals, identify expansion opportunities, use customer health data, and partner with product; requires 3+ years in customer-facing account management |
| [MY EXPERIENCE AND ACHIEVEMENTS] | Paste relevant roles, accomplishments, skills, metrics, and any qualifications you genuinely hold. | Account Manager at FieldNorth, 2023-2026; managed 48 retail clients; lifted gross renewal rate from 86% to 93%; built a quarterly-risk review with support and product; earlier two years in implementation |
| [APPLICATION CONTEXT AND TONE] | State any referral, career change context, company research, word limit, and preferred tone. | Applying through the company site; 350-word maximum; interested in LumenDesk’s workflow product for operations teams; confident but not overly formal |
| [HIRING MANAGER OR SALUTATION] | Enter the recipient’s name and title, or the salutation you want used. | Dear Hiring Team, |
How to use
- Paste the full job description and choose achievements with numbers, scope, or clear outcomes.
- Keep an achievement only if you can explain exactly what you did and how the result was measured.
- Check that the first two body paragraphs map to two high-priority requirements, not merely company values.
- Follow up with: “Show me the exact sentence-to-requirement mapping and suggest one truthful improvement if a must-have requirement remains weak.”
Variations
Career change letter
Use this when your prior title or industry differs from the target role.
Write a 300-word cover letter for [TARGET ROLE AND COMPANY] using [JOB DESCRIPTION] and [REAL BACKGROUND]. I am moving from [CURRENT FIELD] to [TARGET FIELD]. Identify two transferable capabilities that directly match the role, support each with a concrete achievement, and briefly explain the transition without apologizing or claiming unearned expertise. Use [SALUTATION AND TONE]. Do not hide material credential gaps or invent domain experience. Check that the letter names two role requirements and that every claim is traceable to my background.
Referral letter
Use this when an employee or professional contact referred you.
Draft a 250-325 word cover letter for [ROLE AND COMPANY] based on [JOB DESCRIPTION] and [MY EXPERIENCE]. Mention that [REFERRER NAME AND RELATIONSHIP] encouraged me to apply, but do not imply their endorsement beyond what I state. Connect two specific achievements to two high-priority requirements and explain my interest in [COMPANY CONTEXT]. Address [SALUTATION]. Do not repeat resume bullets or invent a relationship with the hiring team. Check all claims against my notes and keep the referral mention to one sentence.
Brief application note
Use this when an application form allows only a short message.
Write a 120-160 word application note for [ROLE AND COMPANY] using [JOB DESCRIPTION] and [RELEVANT ACHIEVEMENTS]. Open with the role and one specific reason for interest. Give two concise evidence points tied to the most important requirements, then close with [SALUTATION OR SIGN-OFF]. Do not use generic enthusiasm or claim skills not documented in my notes. Before answering, confirm the note fits the word limit and names at least two requirements from the description.
Tips
- Use the job description’s responsibility language when it accurately describes your work, but pair it with your own concrete result so the letter does not sound copied.
- Choose accomplishments that reveal judgment and scope, not only activity; “led a renewal-risk review that raised retention” is stronger than “handled renewals.”
- Do not force every requirement into the letter; cover the two or three that would make a hiring manager confident enough to read the resume.
- If you lack a required credential or work authorization, do not use a cover letter to obscure it; handle it truthfully in the appropriate application field.
FAQ
Should a cover letter repeat my resume?
No. It should select a few relevant examples and explain their connection to the role, while the resume supplies the broader career record.
How long should an AI-generated cover letter be?
Usually 250-400 words, unless the employer gives a limit. A short, evidence-led letter is more useful than a full career narrative.
Can AI tailor a letter if I do not meet every requirement?
Yes. It can emphasize real adjacent experience and transferable evidence, but it should not imply that you meet requirements you do not have.