Write a tailored cover letter for the role described in [JOB POSTING], using only the information in [RESUME OR EXPERIENCE NOTES]. My preferred voice and any constraints are [VOICE AND CONSTRAINTS]. The hiring context I know is [COMPANY RESEARCH OR CONTACT DETAILS]. First, identify the 2 or 3 most important requirements in the posting. Select two accomplishments from my materials that demonstrate those requirements, prioritizing outcomes, scope, and decisions I personally made. Do not summarize my resume job by job. Produce a 300 to 375 word letter in this format:
1. Opening paragraph: name the role, state genuine interest, and give one specific reason this company or work is a fit. 2. Two body paragraphs: each connects one stated role need to one concrete accomplishment. Explain the action, context, and result without inflating my contribution. 3. Closing paragraph: state the value I would aim to bring, request a conversation, and thank the reader. Use a professional, natural voice. Avoid generic claims such as “hard-working,” “passionate,” or “perfect fit” unless my notes substantiate them. Do not invent metrics, tools, dates, referrals, company knowledge, or personal motivation. If a hiring manager name is supplied, use it; otherwise use “Dear Hiring Team.” Before answering, run two checks: flag any sentence whose claim is not supported by my materials, and confirm that each body paragraph maps to a distinct requirement from the posting. Ask up to 3 clarifying questions only if a required input is missing.
Fill in
| Placeholder | What to enter | Example |
|---|---|---|
| [JOB POSTING] | Paste the full job description, including responsibilities and required qualifications. | Product Marketing Manager at LumaHealth: own launches, develop positioning, partner with sales, and use customer research; 4+ years of B2B SaaS experience. |
| [RESUME OR EXPERIENCE NOTES] | Paste your resume or short notes on relevant roles, projects, results, and skills. | At Fieldwire, led launch messaging for a scheduling feature; interviewed 18 customers; sales adoption reached 62% in the first quarter. Previously ran webinar and lifecycle programs. |
| [VOICE AND CONSTRAINTS] | State the tone, word limit, location or work authorization details, and anything to avoid. | Warm, direct, and professional. Keep it under 350 words. Do not mention relocation. |
| [COMPANY RESEARCH OR CONTACT DETAILS] | Add verified facts about the company, team, hiring manager, referral, or why the work interests you. | LumaHealth helps clinics reduce patient scheduling friction. Hiring manager is Priya Shah, Director of Product Marketing. |
How to use
- Paste the full posting, not just the job title, so the model can identify the actual selection criteria.
- Give it accomplishments with scope and outcomes; replace vague resume bullets with a short account of what you did.
- Check every metric, tool, and company claim against your source material before sending.
- Follow up with: “Give me three stronger opening-paragraph options that use only the verified company facts above.”
Variations
Career changer
Use this when your prior title differs from the role you want.
Write a 300-word cover letter for [TARGET ROLE AND POSTING] from my transferable experience in [PRIOR EXPERIENCE]. Explain the career transition without apologizing for it. Choose two job requirements and connect each to a concrete transferable example, including the skill, action, and result. Use [REASON FOR TRANSITION] only if it is supported by my notes. Do not imply I have direct experience I lack. End with the practical value I can bring. Flag unsupported claims before answering.
Networking referral
Use this when a current employee referred you.
Draft a 250 to 325 word cover letter for [JOB POSTING]. [REFERRER NAME AND RELATIONSHIP] suggested I apply; mention them once in the opening without implying an endorsement they did not give. Use [EXPERIENCE NOTES] to connect two relevant accomplishments to two listed requirements. Include [VERIFIED COMPANY CONTEXT] only if it is factual. Do not repeat my resume or invent a relationship with the team. Check that each achievement is attributable to me before answering.
Executive role
Use this for director or vice president applications.
Write a 400-word executive cover letter for [ROLE AND POSTING] using [LEADERSHIP RECORD] and [COMPANY CONTEXT]. Focus on scale, operating decisions, cross-functional influence, and business outcomes rather than a chronological career summary. Address three priorities from the posting with evidence from my record, distinguishing team outcomes from my personal leadership actions. State no revenue, team-size, or market claim that is absent from my notes. Before answering, list any claims that need verification.
Tips
- A strong letter normally covers two requirements well; trying to address every bullet in the posting produces a thin inventory of skills.
- Use a company fact only when you can name its source or verify it on the employer’s site, product, or public materials.
- If an accomplishment was a team effort, describe your role precisely: led, analyzed, built, coordinated, or contributed are materially different claims.
- Keep the letter to one page and reserve details such as every tool used for the resume or interview.
FAQ
Can AI write a cover letter from my resume alone?
It can draft one, but the result will be more generic. Add the full posting and two or three outcome-focused notes about your most relevant work.
Should I include a hiring manager's name?
Use it only when you have verified the person is connected to the opening. Otherwise, “Dear Hiring Team” is safer than guessing.
How much should a cover letter repeat my resume?
Very little. It should interpret two relevant examples and explain their relevance instead of listing duties again.