Claude prompts for organization

Design a practical organization system for [AREA TO ORGANIZE] that fits these constraints: [CONSTRAINTS]. My priorities are [PRIORITIES], and the current situation is [CURRENT STATE]. I can spend [AVAILABLE TIME] on setup and ongoing maintenance.

Start by separating the problem into physical items, digital information, commitments, and recurring maintenance, but include only categories relevant to my situation. Then produce a plan with these sections:
1. Operating rules: 4-6 simple rules for what enters, where it belongs, when it is handled, and what gets deferred, archived, delegated, or removed. Make each rule observable.
2. Setup sequence: a numbered plan ordered by dependency, with time estimates, supplies or access needed, and a stopping point for each session. Begin with the bottleneck that creates the most repeated friction, not the easiest visual task.
3. Homes and workflows: a table listing each important item or information type, its single default home, trigger for processing it, owner if shared, and retention or review rule.
4. Weekly maintenance: a routine that fits [AVAILABLE TIME], including a reset, a review of commitments, and a way to catch overflow before it spreads.
5. Exception plan: what to do for urgent items, sentimental items, uncertain decisions, and backlog that exceeds capacity.

Do not recommend buying containers, apps, labels, or storage until you identify the volume, use frequency, and available space or tool limits. Do not assume I can discard items, change other people’s habits, or create daily routines beyond the stated time. Prefer fewer locations and fewer rules over a detailed system I will not maintain.

Before answering, check that every category has one default home and a processing trigger; then flag any step that conflicts with [CONSTRAINTS] or requires a decision I have not made. Ask up to 3 clarifying questions only if a required input is missing.

Create a digital-file organization system for [DEVICES AND STORAGE] used by [PEOPLE]. My active work includes [WORK TYPES], and the problems are [CURRENT PROBLEMS]. Give me: a folder hierarchy no deeper than [MAX DEPTH] levels; a filename convention with examples; rules for downloads, duplicates, final files, and shared access; a migration sequence for existing files; and a [MAINTENANCE TIME] weekly review. Do not recommend deleting records without a retention decision. Flag files that need an owner, permission rule, or backup plan.

Build a weekly planning system for [ROLE OR LIFE SITUATION]. I manage [COMMITMENT TYPES] across [CURRENT TOOLS], with these non-negotiables: [FIXED COMMITMENTS]. I have [PLANNING TIME] for a weekly review and [DAILY TIME] per day. Specify one trusted calendar, one task capture point, how to distinguish deadlines from next actions, a weekly review agenda, and a daily triage rule. Do not create duplicate tracking across tools. Flag commitments that lack a due date, next action, or owner.

Create a move-organization plan for [MOVE TYPE] happening on [MOVE DATE]. We have [ROOMS OR INVENTORY], these constraints: [CONSTRAINTS], and these items require special handling: [SPECIAL ITEMS]. Produce a week-by-week packing sequence, a box labeling schema that supports unpacking, an essentials kit, a change-of-address and service-transfer checklist, and a final 48-hour plan. Do not assume items can be donated, sold, or discarded without approval. Flag deadlines and tasks with no named owner.