Create a copy-paste AI prompt library for a dental practice. Practice context: [PRACTICE CONTEXT]. The priority workflows are [WORKFLOWS]. The relevant privacy, consent, advertising, and recordkeeping rules are [LOCAL RULES]. Available systems and approved source materials are [TOOLS AND SOURCES]. Produce 10 prompts, each designed for a distinct day-to-day task selected from the workflows I provide. Include likely tasks such as patient-friendly treatment explanations, post-operative instructions, appointment reminders, referral letters, insurance or prior-authorization drafts, chart-note organization, staff scripts, complaint responses, website education, and internal SOPs only if they are relevant to my practice. For every prompt, provide: a short task title, when to use it, the exact copy-paste prompt, required fill-in fields in square brackets, and a one-sentence safety or review note. Make the prompts request the correct output structure for the task. For clinical communication, require plain-language explanations, specific red-flag symptoms and action instructions supplied or approved by the practice, and a statement that patients should contact the practice or urgent care when appropriate. For charting, require the clinician to verify the final record and never fabricate examination findings, diagnosis, consent, treatment, or follow-up.
Do not ask the AI to diagnose, prescribe, select treatment independently, create a patient record from guesses, disclose identifiable patient information, or make insurance, legal, regulatory, or advertising claims without supplied support. Include a brief “safe input” note explaining how to remove identifiers before using a public AI tool. Before answering, check that each prompt has enough inputs to prevent guessing and that no prompt delegates clinical judgment to the model. Ask up to 3 clarifying questions only if a required input is missing.
Fill in
| Placeholder | What to enter | Example |
|---|---|---|
| [PRACTICE CONTEXT] | Describe the practice type, patient population, services, and writing style. | Two-dentist family practice in Columbus, Ohio; adults and children; restorative, preventive, whitening, and clear aligner services; calm and plainspoken tone. |
| [WORKFLOWS] | List the day-to-day tasks for which the practice wants reusable prompts. | Post-operative instructions, recall reminders, treatment explanations, referral letters, website FAQs, complaint responses, and chart-note drafting. |
| [LOCAL RULES] | State applicable privacy, consent, advertising, and recordkeeping requirements or internal rules. | Use HIPAA-compliant systems for identifiable information; clinician signs all records; state board advertising rules; obtain consent before using testimonials or photos. |
| [TOOLS AND SOURCES] | List approved templates, patient handouts, systems, and clinician-reviewed source material. | Approved extraction and crown aftercare handouts, Eaglesoft templates, referral-letter format, and clinician-approved website content. |
How to use
- List the workflows that cause the most repeated writing in your practice.
- Paste local rules and approved handouts so clinical communication stays aligned with your practice.
- Put the resulting prompts in a shared document and add the named reviewer for each workflow.
- Follow up with: “Rewrite prompt 4 for a parent of a nervous eight-year-old, using only our approved aftercare instructions.”
Variations
Aftercare handout
Use after a clinician has approved procedure-specific instructions.
Draft a patient aftercare handout for [PROCEDURE] using only these clinician-approved instructions: [APPROVED INSTRUCTIONS]. Write at a [READING LEVEL] reading level with sections for what is normal, what to do today, eating and hygiene, medications exactly as supplied, and red flags with contact instructions. Do not add medical advice, dosing, timelines, or emergency guidance not in the source. Flag missing details that must be confirmed by the treating clinician.
Treatment explanation
Use to prepare a discussion aid before a patient consultation.
Create a patient-friendly explanation of [TREATMENT] based on these clinician-approved facts: [CLINICAL FACTS]. Include purpose, what the visit involves, common expected effects, alternatives only as supplied, risks only as supplied, and questions to discuss with the dentist. Use plain language and do not recommend treatment for an individual, estimate prognosis, or replace informed consent. Mark any statement that requires clinician confirmation before it is given to a patient.
Referral letter
Use when a dentist needs a specialist referral draft.
Draft a concise referral letter to [SPECIALTY] for [DE-IDENTIFIED PATIENT CONTEXT]. Include the reason for referral, relevant history, examination and imaging findings exactly as supplied, treatment completed, and the specific question for the specialist. Use a professional clinical format. Do not infer diagnosis, findings, urgency, consent, or prior treatment. End with fields for the referring clinician to verify before sending.
Tips
- Treat AI-generated chart language as a draft from clinician-provided facts; the treating dentist remains responsible for the accuracy and completeness of the record.
- Remove names, dates of birth, contact details, record numbers, photos, and free-text identifiers unless your AI environment is approved for protected health information.
- Maintain one clinician-approved source for each procedure’s post-operative instructions so versions do not drift across staff members.
- For patient-facing material, test whether a patient could identify the action to take, the normal recovery expectation, and the reason to call without interpreting jargon.
FAQ
Can Gemini write patient instructions for my practice?
It can turn clinician-approved instructions into clearer language, but it should not create procedure advice, medication directions, or red flags from scratch.
Can I paste patient charts into a public AI tool?
Do not do so unless the tool and your practice workflow are approved for that data. Use de-identified examples when building prompts.
Can AI write dental notes?
It can organize facts supplied by the clinician into a note draft. The clinician must verify findings, diagnosis, consent, and the final record.